Our 56th Annual Meeting is a celebration of achieving increased access, both in-person and electronically, for member congregations. To help this historic day run as smoothly as possible, please read through the following notes to prepare:
– The CUC Board is hosting a Cross-Country Dialogue on Friday, May 12 at 7 pm eastern. You are invited to join the Board on-line via Zoom web meeting platform at https://zoom.us/j/483474813, or in-person at 215 Spadina Ave, 4th floor.
– Access the AGM Information Package, 2016 Annual Report, and Instructions for On-Line Delegates here.
For ON-LINE Delegates and Participation:
- The on-line voting form for your congregation will be sent to ONE delegate to operate; please select this person among yourselves and enter the informationhere by May 10th. This should be a delegate who has attended an on-line orientation session
- Please sign on one half hour before the start of the AGM so that we can check your audio and video systems. The sign-in link for Zoom is https://zoom.us/j/556899883.
- Please read through these on-line instructions carefully before the AGM, and ensure your designated form operator can access and open the voting form BEFORE the day of the AGM
- Observers are welcome and can access the AGM on-line via the Zoom web platform at https://zoom.us/j/556899883. Zoom participation instructions are attached – please read through carefully if Zoom is new to you.
For ON-SITE Delegates:
- First Unitarian Congregation of Toronto is located at 175 St Clair Ave W at Avenue Rd. Parking is limited, so please allow ample time. Please also come earlier than 11:30 am to pick up your voting cards, and bring your congregation’s Delegate Certification form
- PARKING: For those driving to First Unitarian Congregation of Toronto (175 St. Clair Ave W at Avenue Road) for the CUC AGM on Saturday, parking is available in the lot across the street from the church – next to the Medical Arts building at 200 St. Clair Avenue West. There is no cost and and no time limit. Some of the spots are double so the first car should pull in. We encourage you to carpool and to come early – there are limited spaces! See the space http://bit.ly/2qo8vuo. M
etered street parking is also available.
- FOOD AT THE AGM:
A light Syrian lunch will be provided by Tamam’s Catering.
- For dinner, we invite you to stay after the AGM and join CUC Board, staff and First Toronto members, and partake in a First Nations dinner prepared by Nish Dish Anishnaabe. Nish Dish is a unique and popular café and catering service – don’t miss this chance to experience their Anishnaabe food. Purchase your dinner tickets hereby May 10th to make sure you have a place at this meal!
- Vegan, vegetarian and gluten-free options are available for both meals.
A note about anticipated issues on the morning of the AGM:
CUC Board and staff are pleased to bring you the ability to vote and participate on-line for the first time, and have spent several years working towards fulfilling the Active Democracy resolutions which were approved in 2013, one of which was to advance an electronic platform to allow member congregations full access to Annual Meetings.
While staff has tried to anticipate things-going-wrong and to troubleshoot ahead of time, something will inevitably go wrong, especially where electronics and the web are involved. We ask that you take account of the following:
- The timing of the Annual Meeting agenda is a best-estimate; it is possible that more time will be needed for items because of the on-line voting and discussion components
- We welcome observers on-line via Zoom (connect at https://zoom.us/j/556899883.) but may not be able to accommodate all those who wish to speak, as delegates and official representatives of affiliates have priority
- It is possible that internet speeds may be slow or delayed at times, and for this, we ask for your patience
- A handful of congregations either haven’t registered delegates or attended an on-line orientation session, or both (you can still register delegates here). We hope you will join us for the AGM, and will attempt to help you work through any issues that may arise, but cannot make promises that these will be resolved – our priority is running the AGM as smoothly as possible.
Questions? Email email@example.com.
See you on the 13th!